Work with US!
Statement of Responsibility
Work with vendors, consumers, community partners and board of directors to support the mission & vision of LVHMC.
About the Job
Job Responsibilities • Assign vendor stalls for the Market season, using Manage My Market • Communicate weekly stall assignments to vendors - to include other important information regarding Market day activities • Reassign market spaces based on absences of vendors, and to accommodate seasonal absences and attendance of vendors • Arrive at Market prior to start to set up, including the Market Manager stall and any special equipment needed for that particular market day (covid signs, caution tape etc.) • Place road signs, feather flags & traffic cones in areas surrounding the market. Remove at end of market day • Be available to greet vendors, entertainers, and special event staff to help them find their market spaces, and address questions and minor issues • Enforce all producer-only, home-grown and market space requirements set out in the Terms of Agreement, communicating violations to the BOD • Enforce tent weight and attendance policies – at time of violation • Adjust the opening and closing hours of the markets for reasonable cause, such as impending dangerous weather conditions & low vendor attendance – communicate this information with BOD • Open and close the market with a bell or horn • Count customers in attendance at market on the hour and half-hour from beginning to end of the market and record for reporting • Enforce COVID rules within market – social distancing, no dogs, masks required • Report vendor attendance in Manage My Market by midnight of the Monday following the market • Report snap in Manage My Market by midnight of the Monday following the market • Post to LVHMC Social Media sites during market hours, as well as the days prior to the market to raise customer interest • Resolve minor vendor disputes on-site by mutual agreement of the parties involved; failing this, create incident report and present to grievance committee • Address customer questions and minor customer concerns on-site, and consult BOD regarding larger issues • End of Market day duties: Break down Market Manager stall, properly store and secure all Market equipment, make sure the Market site including vendor spaces is clean, ensure all trash/recycling is properly disposed of, and that all vendors have left the market. Address any issues as appropriate • Report alleged violations of the Terms of Agreement, in writing, to the BOD • Receive & respond to market related vendor correspondence • Act as liason between vendors & BOD • Convene brief meetings of the vendors as necessary • Access LVHMC emails and communications on a weekly basis • Participate in Market Manager meetings • Submit a written monthly report one week prior to the scheduled Board of Director’s meeting, outlining accomplishments and successes, challenges, plans, equipment and supply needs, trends, important suggestions received from vendors and customers that call for Board input • Attend monthly Board of Director meetings • Additional duties as assigned
Payment and Billing Terms • $15/hr-Cascades & $20/hr-Leesburg • Independent contractor (1099) • ~ 10 hrs per week • Statement of hours reported to President and Treasurer by last day of the month for approval • Reports to BOD President or designated Board member (Human Resources Team)
Responsibilities of Each Party • It is the responsibility of the market manager to implement all job responsibilities to the best of their ability and to notify the BOD of any discrepancies or concerns in fulfilling job responsibilities in a timely manner • It is the responsibility of the market manager to submit their timesheet to the President and Treasurer by the last day of each month • It is the responsibility of the market manager to submit expense reports and receipts to the Treasurer for reimbursements • It is the responsibility of the BOD to support the market manager in their duties, to provide timely and constructive feedback regarding job performance to include quarterly reviews and (one) annual and contract renewal in January of each year
Project Timeline and Deadlines • Report snap and vendor attendance by Monday following market weekend
Termination Conditions • If at any time the contractor wishes to terminate their employment, they will give thirty (30) days written notice to the BOD • The LVHMC BOD may terminate at any time and for any reason at their discretion • Upon termination employee agrees to immediately relinquish to the BOD any technical or physical property belonging to LVHMC
Statement of Responsibility
This position will work along with our Market Coordinator to execute day-to-day operations of the cooperative and support LVHMC’s mission and vision.
Outreach Coordinator Responsibilities
VENDORS • Vendor recruitment • Create and maintain relationships with current and prospective vendors. • Scout for potential new vendors • Perform vendor inspections and site visits
MARKETING • Manage and coordinate all LVHMC social media (Facebook/Instagram) accounts and posts, delegating to individual market managers as appropriate • Issue the LVHMC newsletter each week • Coordinate with LVHMC board of directors, market coordinator, and market managers to implement marketing activities • Develop and implement marketing plan for each market based on LVHMC board of directors-assigned budget • Assist in implementing strategic planning • Stay up to date on farmers market trends • Market development • Support food access programs (SNAP) • Develop and implement promotional events • Target marketing to increase community engagement and attract new shoppers • Board approval needed for expenditures over $500
COMMUNITY • Community liaison for LVHMC • Serve as LVHMC’s contact person, create and maintain relationships with all state, county, and municipal offices and agencies whose services impact farmers markets as well as property owners and other community partners including local nonprofits (Warren) • Facilitate vibrant marketplace in partnership with the local communities and organizations • Attend relevant community meetings to represent LVHMC • Identify and facilitate relationships with community partners
OTHER • Fill in for market managers when needed • Other tasks as needed • Assist with market reports and logs • Support monitoring of market statistics • Attend board meetings • Regularly check and respond to email • Attend relevant trainings and webinars relevant to farmers markets
Skills needed/Physical Requirements • Problem solver • Good communicator • Ability to work and thrive in a fast paced and dynamic environment • Ability to work outside during all weather conditions • Conflict de-escalation • Ability to lift 50lbs • Ability to stand for 8 hours
Market Manager for Leesburg
Any employee or contractor of LVHMC shall hold confidential information in strict confidence and agree that it shall be used only for the purposes required to fulfill employment obligations, and shall not be used for any other purpose, or disclosed to any third party. All confidential information or property shall be returned or kept private upon termination of employment contract.